There are many reasons why you might want to remove a team member. It's important to know how to do it correctly.
We'll use some case scenarios to explain how to correctly go about removing a team member in Bookem.
If a bookable team member is going on extended leave, e.g. maternity or paternity leave:
Don't revoke access nor delete them
Disable bookings for them. This won't incur licensing fees for Bookem
Downsides to doing this are that their calendar/bookings are hidden. These can, however, be retrieved by enabling them for bookings again and paying prorated Bookem fee for remainder of the month. It is therefore important to disable them for bookings before the end of the billing cycle.
In Settings > Team members, under the team member profile, toggle ' This team member can be booked' to OFF
NOTE: Deleting a team member will hide them, while revoking login will block them from accessing their Bookem profile.
If a bookable team member is leaving the practice
Revoke access and don't delete OR
If you want them hidden from view, you can delete them after revoking access
In Settings > Team members, under the team member profile, click 'Revoke login'
NB: If the email address/login is being reused for another team member ensure the login password for Bookem is changed and ensure the team member that is leaving does not have access to that email account.
Revoke access and delete them if they're not coming back
NB: If their existing email address/login is being reused for another team member to log into Bookem, ensure that the login password is changed and ensure the team member that is leaving does not have access to that email account anymore
Revoke access and don't delete OR
If you want them hidden from view, you can delete them after revoking access
In Settings > Team members, under the team member profile, click 'Revoke login'
NB: If the email address/login is being reused for another team member ensure the login password for Bookem is changed and ensure the team member that is leaving does not have access to that email account.
When you simply 'delete' a team member, their bookings will still be there. You just won't see the team member on the calendar anymore.
'Revoking login' to Bookem does not disable bookings, as team members can be booked without having access to Bookem.
Eg. If a team member chooses to not actively use Bookem, but still wants bookings to be made for their services via Bookem, they can be booked via the online booking page or by admin without having access to Bookem themselves.
Removing all associated services will ensure that a team member can't be booked for any services.
Disabling bookings will remove the team member from your online booking page, ensuring they can't be booked by clients
Disabling bookings for a team member is not the same as deleting. Disabling bookings for a team member just means they can't be booked
Now that you have an understanding of how to appropriately remove a team member, you can go ahead and do so by following the appropriate steps.
1. Go to Settings > Team members
2. Select the team member you want to remove
3. You can now remove the services associated to this team member
You will have to go into each service and remove them. The video shows you how:
3. Next, back in the team member's profile, you can disable bookings by toggling off 'This team member can be booked'.
4. Finally, you can now either 'delete' or 'revoke login' in the team member's profile as shown in the image below
Yes! The team member's booking history will not be deleted. It is all safely stored on Bookem. When opening a client's profile, bookings made with the deleted team member will still be visible even after they have been deleted.
Note: If you deleted a location associated with this team member, you will have to undelete the location to see the bookings on the calendar.